Community and Office Manager - ProVeg Incubator

The ProVeg Incubator is the world’s first and among the leading incubator and accelerator programmes for plant-based, fermentation and cultivated food startups. Our team supports pioneering entrepreneurs to build and grow impactful food and food-tech companies, launch products and services and secure investment. As part of the International food awareness organisation ProVeg International, our mission is to reduce global animal consumption by 50% by the year 2040.

We are currently looking for a communicator, organiser and team player to take on the role of a Community and Office Manager. In this role, you are in charge of the co-working and event space at ProVeg’s headquarters in Berlin. You are making sure the ProVeg Incubator team’s processes and tools are running smoothly and get an overhaul whenever needed. Furthermore, you are our contact person for internal and external inquiries among the community. The part-time or full-time role and its tasks are extremely varied and can extend beyond the key tasks below, in order to support the development of our ambitious endeavour.

• Role: Permanent, Full-time

• Hours: 25-40 hours/week

• Location: Berlin

• Reports to: Head of ProVeg Incubator

• Work closely with start-ups and nourishing the community-building - from onboarding to alumni communication

• Manage the alumni Slack channel, set up and manage Zoom sessions, calendars and other community instruments at the ProVeg Incubator  

• Become our effectiveness and digital champion (processes, tools, platforms etc.)

• Handle administrative and operative tasks to ensure the smooth running and further development of the incubator coworking and event space

• Collaborate closely with ProVeg’s Office management, Finance and Legal teams

• Become the go-to person for inquiries about programme, applications, incubator space, collaborations and other topics

• Manage rental and other contracts as well as invoicing at the space 

• At least 1-2 years experience in community and office management/project management, ideally at an incubator, accelerator, association or similar institution

• Excellent organisational, planning, time management and prioritisation skills

• Strong sense of ownership and responsibility

• Strong passion for food innovation and the startup ecosystem

• Able to work efficiently and accurately when under pressure to meet deadlines

• Excellent communication (written and verbal) and interpersonal skills

• Fluent in English and German

• Outgoing and confident, able to network effectively and represent the incubator and ProVeg with professionalism

• Work proactively, thinking creatively to generate original and relevant ideas to continuously improve our community and space management

• The opportunity to work closely with startups globally that are building the future of our food system

• Build a strong foundation for a career in the food tech startup ecosystem and impact investment 

• Become part of a great team in one of the world’s leading incubators for alternative proteins startups globally

• Strong organisational focus on personal development and designated training budget with plenty of room for initiative, independence and responsibility

• Flexible, trust-based working arrangements and home office arrangements

• A supportive, open and diverse work environment 

• Application deadline: open until filled

• Start: November 2022

Please send us your application documents (including cover letter, curriculum vitae, and references) using the application form. The next steps in the application process include:

• A general online assessment
• A first interview with HR
• Job-specific online trial assignments
• An online interview with the Head of the ProVeg Incubator and the Incubator team
• The process might require an additional interview with the Leadership

 Diversity Statement

ProVeg is committed to equal employment opportunity for all, regardless of race, religion, colour, sex, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of colour, women, people with disabilities, people from LGBTQIA+ communities, elderly people, refugees and people living with HIV are strongly encouraged to apply. Since July 2021, ProVeg has participated in the Inklupreneur project and has set the goal of creating nine inclusive positions for people with disabilities over the next three years.

ProVeg International is a food awareness organisation working to transform the global food system by replacing animal-based products with plant-based and cultured alternatives. We work with decision-making bodies, companies, investors, the media, and the general public to help the world transition to a society and economy that are less reliant on animal agriculture and more sustainable for all humans, animals, and our planet. We have offices in nine countries across four continents and are active around the world. ProVeg has a permanent observer status with the UNFCCC, special consultative status with ECOSOC, is accredited for UNEA, and has received the United Nations’ Momentum for Change Award.

We base our strategy on empirically-based evidence whenever possible. We seek to stay abreast of the latest research to inform our strategic considerations and outreach materials. We evaluate all of our programs to make sure we are allocating our resources in the best way to reach our goal.

ProVeg fosters a culture in which challenges become opportunities to learn and thrive. Because changing the global food system is a huge undertaking, we are looking for new team members who are pragmatic and professional and who are willing to step out of their comfort zone when needed. Critical problem-solving skills, team spirit, and creativity are all vital to accomplishing our ambitious goals.