Finance Officer

bei Crop Trust
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#Non-profit

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VACANCY ANNOUNCEMENT

http://croptrust.org

The Global Crop Diversity Trust is an international organization with headquarters in Bonn, Germany whose mission is to ensure the conservation and availability of crop diversity for food security worldwide. For further information about the Global Crop Diversity Trust, consult the web page at

The Global Crop Diversity Trust is seeking an outstanding candidate for the position of:

Finance Officer

Under the direct supervision of the Head of Finance and Investment and the general guidance of the Director of Finance, the Financial Officer will be responsible for assisting in the management of the financial affairs of the Organization’s grants and contract activities. The Finance Officer will be responsible for overseeing the financial accounting of grant agreements and contracts with partners. Responsibilities will include the creating, monitoring and reconciling accounting transactions in line with agreements, contracts and budgets, monitor and keep up-to-date financial data, preparing financial reports for donor and management in accordance with the financial rules and regulations of the Trust. Provide back-up support for other Finance staff as required.

The responsibilities of the position include the following:

  • Take overall responsibility of project’s financial management working closely with the project manager, the donor grantees and contractors;
  • Review draft grant agreements and contracts ensuring budgets are in line with activities planned and all relevant costs are included;
  • Lead the consistent application of relevant finance policies, processes and systems to ensure effective project implementation as well as compliance with agreements, policies and regulations;
  • Ensure that appropriate procurement standards and documentations are followed in the selection of contractors and grantees;
  • Prepare financial reports as required by management and donor;
  • Assist with the reconciliation of various general ledger accounts;
  • Develop and ensure application of documented policies and procedures to ensure efficient and effective support and compliance across projects;
  • Assist with proposal development preparing budget estimate and justification, ensure the project is fully costed including all charges and institutional overheads;
  • Monitor project support to recipients of grants (or grantees) to ensure consistent compliance with the terms of grant agreements, including financial management and compliance with donor’s regulations, and, as needed, provide training to grantees on finance and operations issue;
  • Provide policy guidance and interpretation for staff as well as grantees with respect to grant applications, proposals, and awards to ensure adherence to grants management policies;
  • Monitor and review budgets to support financial stability, ongoing project viability, and consistency with agreed technical plans and actual implementation;
  • Participate in the annual audit process preparing information/ documentation for auditors
  • Prepare journal entries for approval;
  • Assist with coordinating various donor reports ensuring the required information is collected and reports are finalized before the reporting deadline;
  • Prepare funds disbursement requests and obtain the required approvals and signatures;
  • Assist with the financial review of partners collating and analysing information to gain understanding of the data and costs, and contribute to the assessment and analysis of findings accompanied by full documentation;
  • Conduct relevant training for staff who are involved in project implementation to ensure everyone’s understanding of budgetary components and financial compliance requirements of the project;
  • Perform any other job related activity required to achieve the goals and objectives of the department and organization.

Qualifications, Skills and Experience 


Education

  • University degree in Finance, Accounting, or related field with minimum 3 year experience in finance, accounting, administrative services or related area is required;
  • Master’s Degree in Accounting or Finance with a membership in an internationally recognized accounting institute (CIMA, CA / ACCA, FCA or equivalent) desirable.

Experience

  • At least 3 year professional experience in the area of finance, accounting, administrative services or related area is required;
  • Strong project management, organization and time management skills;
  • Experience with accounting systems and intermediate to advanced level MS Word and Excel skills;
  • Experience in preparing donor and management reports;
  • Proficient in English language both in writing and oral;
  • Experience in reconciliating financial data from two or more sources is desirable;
  • Experience with Enterprise Resource Planning (ERP) system is desirable;
  • Knowledge and experience in managing multi-year and multi-million dollar projects involving local and international partners/donors desirable;
  • Knowledge of regulatory, contractual, legal and financial compliance requirements associated with donor funding desirable.

Language requirements

  • Fluency in English.

Terms and Conditions: The Crop Trust offers an attractive remuneration package including a competitive salary, non-contributory retirement savings plan, medical insurance and leave provisions. This is a General Service position classified as Level 3, with Level 3 being the highest Level in the General Service Grade Levels. The salary range for this Level 3 position starts at Euro 40,000. All benefits are denominated and paid in Euros. Staff of the Crop Trust (including German nationals) are exempt from host country income tax. Relocation costs are not covered. The initial contract duration will be 3 years and will be subject to a probationary period of 12 months.

Applications: Interested candidates should submit the following (incomplete applications will not be considered):

  • 1.
  • A one-page motivation letter including summary of your qualifications and experience, indicating how you meet the expected set of skills and competencies for the position and your drivers for applying.
  • 2.
  • Your Curriculum Vitae in English (please include your current residence address, telephone, and email address, date of birth, gender and nationality);
  • 3.
  • Names and full contact details of at least three referees.

https://www.impactpool.org/jobs/848987

Please apply by using the following link:

Deadline for applications is 25 September 2022.

The Trust is an equal opportunity employer and strives for staff diversity in gender and nationality.

Only short-listed candidates will be contacted

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