Human Resource Assistant

bei International Organization for Migration (IOM)
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Position Title

: HR Assistant

Duty Station

: Berlin or Nuremberg, Germany

Reference Code

: SVN-DE1-2022-10


: General Service Staff, Grade G4

Type of Appointment

: Special Short-Term Contract – up to 9 months (40hrs/week), with possibility of extension

Estimated Start Date

: As soon as possible

Closing Date

: 29 September 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall guidance of the Chief of Mission (CoM) and the National Resources Management Officer; and direct supervision of the Senior Human Resources Assistant, the HR Assistant provides human resources and administrative support as follows:

Core Functions / Responsibilities:

  • 1.
  • Provides Human Resources support to the mission and to other IOM entities supported administratively by the mission;
  • 2.
  • In line with the IOM regulations, rules and polices, supports the organization of HR processes including handling of entry-on-duty or separation-from-service, preparation of contracts and/or terminations;
  • 3.
  • Assist in handling consultant-related HR actions in coordination with the requesting teams;
  • 4.

In line with the IOM procedures and local regulations, reviews and implements changes in the National Social Security Scheme, reviews changes of salary scale for

  • In line with the IOM procedures and local regulations, reviews and implements changes in the National Social Security Scheme, reviews changes of salary scale for

local staff and calculates new IOM salary scales according to set procedures and informs Health Insurances about changes;

  • local staff and calculates new IOM salary scales according to set procedures and informs Health Insurances about changes;
  • 5.
  • Assists with the preparation of IOM Germany payroll and prepares monthly/annual reports. Prepares any other HR-related statistical reports as required by the CoM and/or donors;
  • 6.
  • In coordination with the supervisor and unit managers, reviews and coordinates staff training requests;
  • 7.
  • Ensures that attendance data are properly administered in PRISM HR;
  • 8.
  • Maintains all personnel data in PRISM HR;
  • 9.
  • Supports the recruitment process by preparing and issuing vacancy notices, reviews, and pre-selects applications, coordinates and participates in interviews;.
  • 10.
  • Answers external inquiries regarding employment or internship opportunities at IOM; participates in events and presents HR and employment opportunities in the mission;
  • 11.
  • Performs any other duties as assigned by the CoM and/or the immediate supervisor.

Required Qualifications and Experience


University degree in HR, labor law, Business or Public Administration or a related field from an accredited academic institution, with at least two years of relevant professional experience, preferably in similar roles;


Completed High School degree from an accredited academic institution, with at least four years of relevant working experience, preferably in similar roles.

Experience and Skills

  • Experience with and knowledge of administrative/Human Resources management policies and procedures of a national and/or international non-governmental organization;
  • Knowledge and understanding of HR administrative best practices and procedures;
  • Previous work experience with national, regional, or international public bodies is an advantage. Familiarity with German Labour law and national procedures;


Fluency in English is required. Working knowledge of German is preferred and knowledge of another official IOM language (French, Spanish) is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


IOM’s competency framework can be found under the following .


IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The appointment will be subject to certification that the candidate is medically fit and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications including a cover letter (not exceeding one page), CV and relevant certificates and references by email at .

Please indicate your name, reference code and position title in the email subject.

Due to the large volume of applications, only shortlisted candidates will be contacted.

Posting period:

From 15 September 2022 to 29 September 2022


International Organization for Migration / Germany

Human Resources Team

Jeanne Hoffmann


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